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Summary Information

The Department of Defense (DoD) awarded a tailored task order for stand-alone purchase card services. This task order EXCLUDES the Department of the Navy.

The task order was awarded to U.S. Bank for 3 years with two 1-year options. Additional 1-year options may be exercised in accordance with master contract renewal.

Summary of DoD’s terms and conditions and awarded prices are as follows:

All core services
Potential for value-added products and services
Purchase logging feature
Customized training materials
Electronic and hard copy training materials
Purchase refund: Up to 130.4 basis points

The following is attached:

Purchase Task Order

DEPARTMENT OF DEFENSE
TAILORED TASK ORDER (PURCHASE )

1. SERVICES REQUIRED:

The purpose of this task order is to provide worldwide services for the Department of Defense (DoD) Purchase Card Program. The goal of the program is to provide a payment tool for authorized purchases and to streamline purchase and payment systems for DoD.

Core and tailored requirements for the purchase business line are required for DoD.

DoD reserves the right to order value added products and services throughout the task order period. DoD reserves the right to negotiate pricing on value added products and services.
The contractor shall work with DoD in developing and conducting pilots under this task order. DoD reserves the right to modify the task order to include pilots.
Customized Services (C.40) will be ordered as required. Customized training may be specified at the agency level.
The Department of the Navy is not included in the initial award of this task

a) All core requirements in the master contract shall be provided. DoD reserves the right to add current and future value added products and services throughout the task order by modification to the task order.

b) An electronic access system shall provide front and back end support of the core electronic access system via the Internet/Intranet. At the option of the ordering office, a core electronic access system via a desktop application will be provided at no cost to the specified locations.

c) The electronic access system shall provide the cardholder the ability to edit/enter the description (line item detail) and the order date for each transaction online in the electronic access system. Transaction data input by the cardholder will be retained with the transaction file.

d) The Contractor shall provide a purchase logging feature at no cost. This feature shall allow the cardholder to record a purchase in the electronic access system at the time of order placement. As transactions are posted to the system and approved, this purchase record shall automatically reconcile. All data entered manually by a cardholder into the purchase record shall be appended to the transaction file in the Contractor’s database. Once reconciliation has occurred, cardholders may elect to have these transactions deleted from the purchase log.

e) In addition to the agency reports in the core requirements, summary reports for all DoD accounts shall be submitted to Defense Manpower Data Center-West (DMDCWest). DMDCWest has responsibility for oversight and compliance of DoD’s purchase card program. The contractor shall work with DMDC West to establish file interfaces and shall submit all file formats to DMDCWest by September 30, 1998. All reports are to be issued electronically via FTP or other protocol designated by DoD, unless otherwise indicated below:

Daily submission of the Detailed Electronic Transaction File (C.38.1(h))
Monthly submission of invoice (C.31.1(a)) data summarized at Level 3
Monthly submission of the Transaction Dispute Report (C.38.1(c))
Monthly submission of the Exception Report (C.38.2(e)) including the associated code for declined transactions and the key to define the reason codes
Daily submission of the Account Change Report (C.38.2(d))
Quarterly submission of the Current Accounts Report (C.38.2(f)) in CD-ROM or other designated physical medium
Monthly submission of the 1057 Report (C.38.2(h)) including DUNS if available
Monthly submission of a summary report of fraud occurrences. At a minimum, this report shall include date of occurrence, cardholder number, and summary of action. This report shall be submitted in an ASCI flat file.
Quarterly submission of 1099 Report (C.38.2(g))

f) An electronic interface will be provided with each financial management system. Each paying office will designate the file format for submittal of the data for each financial management system. File formats include, but are not limited to, ANSI X.12 transaction sets 821, 812, and 810. There are 50 to 70 financial management systems which may require interfaces. Payment will be issued from the paying offices electronically or via paper, depending on the capabilities of each location.

g) Training tools and materials will be customized to include any DoD specific electronic access system functions and features at no additional cost.

h) The payee name shall be included in the transaction record for convenience check transactions.

i) Invoices shall be issued to the designated billing office. There are currently 30,000 billing offices. Invoices will be issued to the billing offices electronically or via paper, depending on the capabilities of each location. Frequency of invoices shall be designated by DoD.

2. ACTIVITIES AUTHORIZED TO ISSUE ORDERS AGAINST THE TASK ORDER: The following activities are authorized to issue orders against this task order; however, only the GSA Contracting Officer may change the terms and conditions of the task order.

All services of the Department of Defense (as specified by DoD’s Task Order Coordinator) excluding the Department of the Navy, unless otherwise modified by the Contracting Officer.

3. DATE OF ORDER: 6/12/98

4. GSA CONTRACT NUMBER: GS-23F-98002

5. TASK ORDER NUMBER: DoD-Purchase-9700-0001

6. PERIOD OF PERFORMANCE: The period of performance for the base period shall be November 30, 1998 through November 29, 2001 for a total of three (3) years with two one-year options and five one-year options contingent upon exercising of master contract options by GSA.

7. PLACE OF DELIVERY OR PERFORMANCE: As specified by each authorized user. Authorized users will be identified by the Task Order Coordinator.

8. ACCOUNTING AND APPROPRIATION DATA: As specified by each authorized user. Authorized users will be identified by the Task Order Coordinator.

9. PURCHASING HISTORY: As shown in the master contract exhibits.

10. PRIMARY POINTS OF CONTACT: DoD’s Task Order Coordinator shall be responsible for designating the DoD activities authorized to issue orders against the task order. All task order modifications shall be issued by GSA’s Contracting Officer.

DoD Task Order Coordinator: Bruce Sullivan
Purchase Card Joint Program Management Office
5109 Leesburg Pike, Falls Church, VA 22041-3201
(703) 681-7564
sullivab@sarda.army.mil
Fax: (703) 681-1120

GSA Contracting Officer: Nancy Goode
1941 Jefferson Davis Highway, CM#4
Arlington, VA 22202
(703) 305-7119
nancy.goode@gsa.gov
Fax: (703) 305-5094

Information regarding authorized ordering offices may be found on http://purchasecard.sarda.army.mil. The Contractor shall review this website frequently to obtain revised information. No other notification of revisions will be provided by DoD.

11. PRICING FOR CORE SERVICES AND TAILORED REQUIREMENTS (Purchase)

Contract Line Item Number	Description	Unit of Issue	Unit Price
BC.0001(Base period)	Purchase Card (Non-Integrated)	Charge Volume	See Refunds
BC.0001b	Convenience Checks (U.S. currency)	Charge Volume	170 Basis Points
BC.0001b	Convenience Checks (Foreign currency)	Charge Volume	200 Basis Points
BC.0001c	Customized Services Programmer	Per hour	$110.00
BC.1001 (Option One)	Purchase Card (Non-integrated)	Charge Volume	See Refunds
BC.1001b	Convenience Checks (U.S. currency)	Charge Volume	170 Basis Points
BC.0001b	Convenience Checks (Foreign currency)	Charge Volume	200 Basis Points
BC.1001c	Customized Services Programmer	Per hour	$115.00
BC.2001 (Option Two)	Purchase Card (Non-Integrated)	Charge Volume	See Refunds
BC.2001b	Convenience Checks (U.S. currency)	Charge Volume	170 Basis Points
BC.0001b	Convenience Checks (Foreign currency)	Charge Volume	200 Basis Points
BC.2001c	Customized Services Programmer	Per hour	$120.00
BC.3001 (Option Three)	Purchase Card (Non-Integrated)	Charge Volume	See Refunds
BC.3001b	Convenience Checks (U.S. currency)	Charge Volume	170 Basis Points
BC.0001b	Convenience Checks (Foreign currency)	Charge Volume	200 Basis Points
BC.3001c	Customized Services Programmer	Per hour	$125.00
BC.4001 (Option Four)	Purchase Card (Non-Integrated)	Charge Volume	See Refunds
BC.4001b	Convenience Checks (U.S. currency)	Charge Volume	170 Basis Points
BC.0001b	Convenience Checks (Foreign currency)	Charge Volume	200 Basis Points
BC.4001c	Customized Services Programmer	Per hour	$130.00
BC.5001 (Option Five)	Purchase Card (Non-Integrated)	Charge Volume	See Refunds
BC.5001b	Convenience Checks (U.S. currency)	Charge Volume	170 Basis Points
BC.0001b	Convenience Checks (Foreign currency)	Charge Volume	200 Basis Points
BC.5001c	Customized Services Programmer	Per hour	$135.00

Refunds

File Turn Refund

Army / Air Force / DoD
File Turn	Refund (bp)
60	35.90
59	37.40
58	38.90
57	40.40
56	41.90
55	43.40
54	44.90
53	46.40
52	47.90
51	49.40
50	50.95
49	52.45
48	54.00
47	55.55
46	57.10
45	58.64
44	60.15
43	61.70
42	63.25
41	64.80
40	66.35
39	67.95
38	69.55
37	71.10
36	72.70
35	74.25
34	75.85
33	77.45
32	79.00
31	80.60
30	82.20
29	83.85
28	85.45
27	87.05
26	88.70
25	90.30
24	91.95
23	93.55
22	95.15
21	96.80
20	98.45
19	100.10
18	101.75
17	103.45
16	105.10
15	106.75
14	108.40
13	110.05
12	111.75
11	113.40
10	115.10
9	116.80
8	118.50
7	120.20
6	121.90
5	123.60
4	125.30
3	127.00
2	128.70
1	130.40

The appropriate number of basis points shall be applied to the refund eligible charge volume to determine refund amounts.

a) The refund eligible charge volume will be calculated in accordance with the master contract (reference Section B.2 of the master contract) as follows:

Net Charge Volume - Credit Losses = Refund Eligible Charge Volume

b) File Turn Refunds provided by U.S. Bank are based on the average number of days U.S. Bank must fund a transaction. The computation for rolling balances is:

File Turn = Average Net Receivable/ (Sales in Refund Period/ Days in Refund Period)

Average Net Receivable is defined as the average outstanding balance of the receivable for a specified period of time.

File Turn Refunds shall be issued quarterly for each account. File Turn Refunds will be calculated based on performance at billing office level, and at the discretion of DoD will be paid at billing office or cardholder level. The Contractor shall provide a quarterly report, defining the refund distribution detailed to the billing office level.

Industrial Funding Fee

The Industrial Funding Fee (IFF) will be calculated using the established IFF percentage and applying that percentage against the refund eligible charge volume. The IFF will be deducted from the agency gross refund calculated in accordance with the File Turn Refund table.

Electronic Statements and Invoices/Report Refunds

The Contractor shall pay a 1 bp refund if all reports are received electronically and an additional 1 bp refund if all cardholder statements and centrally billed invoices are received electronically. This refund is offered at the agency, service and major command level only. Refunds are calculated by applying the basis points for each refund to the refund eligible charge volume.

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