Minutes of the Federal Council Meeting June 26, 1996
Attendees-

Rosa Williams DOT
Noreen Toy-Sneddon, DOS
Duncan Calcote, USSS
Gracie Poindexter-Turnera, USSS
Charles Hill, NOAA
Scarlett Evans, BOP
Harriet Freedman, FAA
Bill Bardwell, VA
Willaim Fouts, DOT
Willie McCurdy, DOI
William Kiley, USDA
Terry Perry, DOE
Marty Merrill, DOE
Ann Tinker, FBI
Lisa Owens, FBI
James Hawkins, Jr., HQ, NASA
Blondell Blassergance, NIH
Joe Androsko, DEA
Mathis Gardner, GSA
Constance Pate, GSA
Betty Brown, GSA
William Hobson, GSA
Carla Young, GSA

The meeting was called to order by Carla Young, Centralized Household Goods Traffic Management Program (CHAMP), Program Management Office (PMO), General Services Administration, Kansas City, Missouri.

1. 1996-97 Filing Cycle:

It was announced that the 1996-97 filing cycle was postponed. GSA will be notifying carriers of GSA's exercising its right under the TOS to extend carriers current tenders through December 31, 1996. Carrier's will have the option to extend and will be asked to submit their intent to extend in writing to GSA.

Additional service area pairs (SAP): Council members were advised that if they have a need to have other countries included in the cost comparison system, they will need to advise as soon as possible of those areas so that we can review for possible inclusion in the next RFO. GSA asked if there was a need for rates between countries and that GSA can work on this for possible 1997 for soliciting rates.

Restructuring: Because of the postponement of the 1996 iling cycle, GSA now has time to move the off-shore points of Guam Hawaii, Puerto Rico, and Virgin Islands to the international program, leave Mexico in the international program, and move Canada to the domestic program.

Special Services: A handout was distributed of Section 1 and Section 2 of the VA solicitation that is currently on the street. Council members were asked to review and provide comments on those items that they would like to see as part of the next RFO along with the Customs special service requirements.

• (1) Bid price for services we currently have and allow carriers to bid on the other services separately,
• (2) Docket to AMC other services to be included in the Government Rate Tender,
• (3) Publish our own tariff.
  It was decided item 1 would probably be the best option. After a discussion, it was decided that GSA would provide a draft of the 1996-97 RFO for review and discussion at the next Council meeting for finalization and distribution to carriers. The draft would incorporate all special services.

  2. Tender of Service (TOS).

  Combining Domestic and International TOS's: During the April Council meeting, it was announced that GSA regional responsibilities had been realigned and that combining the Domestic and International TOS's would be the responsibility of Region 7 (Ft. Worth). However, to ensure that both documents are brought up-to-date and combining both documents into one, Region 6 will assume the responsibility. It is R6 plan to have a draft available by October 1 for review and comments with final effective date January 1, 1997. Council members were asked to review those changes proposed by the Household Goods Forwarders Association included with agenda and to submit comments or any additional changes. In regards to those submitted by Richard Trent, DOT, Customs, Item 1 & 2 regarding GBL's will be reviewed by the task team that is rewriting the CFR 101-40 and 41. The Item relative to shuttle service and any other service requirements will be included in the draft RFO to be discussed at the next Council meeting.

  Protective packing material: Noreen Toy-Sneddon, DOS, advised that she would provide a draft of the provision as soon as possible. Once received, GSA will provide to Council members for review and comments. Distributed handout of provisions in Section 6 of both TOS's regarding GSA Form 3080. These provisions will be rewritten to establish a formal mechanism for a carrier to challenge a rating. Will be changed to indicate it must be done in writing effective as soon as possible.

  3. Agency Identification Codes (AIC).
  Overview of the code as to what it means:-1st position: alpha and identifies agency-2nd position: alpha or numeric and identifies Bureau/Division -3rd & 4th position: alpha or numeric and random assignment indicates location-5th position: numeric and identifies zone agency assigned to under National Account Manager Program as pay/non-paying agency.

  4. International Evaluation Forms.
  Received a draft copy from Team . Copy included with these minutes for review and comments prior to next meeting.

  5. CFR 101-40 and 10-41.
  Bill Hobson discussed the rewriting of the CFR and that anyone that wanted to be part of the task team to attend the meeting being held June 27, 1996 at the GS Building.

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